R-1 Main Residency Match (R-1 match)
– First iteration
Last updated: February 17, 2016
If you have not previously participated in a CaRMS match, you can register here starting August 11, 2015.
You will notice that there are milestones and deadlines listed in this timetable. Milestones are simply recommended dates designed to help you keep your application on track during each phase of the application process. These milestones are not deadlines.
September 2, 2015 at 12:00 (noon) ET
CaRMS Online opens
All CMG applicants and others who have registered are sent an email with information on how to log into CaRMS Online and start their application on this day.
Applicants who have already participated in the 2013, 2014 or 2015 match are able to log into their existing CaRMS Online account using their existing usernames and passwords to participate in the R-1 match. If you have forgotten your username or password, click on the Forgot your username or password option on the CaRMS Online login page.
Program descriptions published on CaRMS.ca
Program descriptions for all programs that are participating in the R-1 match are now available on carms.ca for applicants to review.
October 15, 2015 at 12:00 (noon) ET
Applicants are now able to start selecting programs they wish to apply to on CaRMS Online and assigning requested documents.
October 19, 2015
Milestone 1: Documents sent by mail
If you or your university are sending hardcopy documents to the CaRMS Document Centre (excluding MSPRs and letters of reference), they should arrive by this date to guarantee they will be processed into your account before November 24 when programs start reviewing applications. This includes transcripts that are sent by your faculty.
It is your responsibility to follow university procedures to order your medical school transcript and have it sent directly to CaRMS. You can verify whether documents have been received through the Document Tracking section in CaRMS Online.
Note: We will continue to process hardcopy documents that arrive after this date, but, due to the high volume of documents received, we cannot guarantee they will be available in your account before file review begins.
November 6, 2015
Milestone 2: MSPR arrival
All Medical Student Performance Records (MSPRs) should be uploaded or sent by mail to the CaRMS Document Centre by this date.
If your MSPR is not processed into your CaRMS Online application within one week of this date, please contact your undergraduate office.
If you would like your transcript, MSPR or any letters of reference to be translated using our translation service, you must make the request through CaRMS Online by this date to allow sufficient time for translation before file review begins.
Documents must be available in your CaRMS Online application in order for us to be able to process the translation.
Note: We will continue to process translations that are requested after this date, but, due to the high volume of requests, we cannot guarantee they will be available in your account before file review begins.
November 12, 2015
Milestone 3: physiciansapply.ca examination and document transfers (IMG applicants only)
All your MCC examinations and documents should be shared in the physiciansapply.ca transfers section of your application on CaRMS Online by this date to ensure your examination scores and documents are retrieved from the MCC before file review begins on November 24.
Note: We will continue to process transfer requests after this date, but cannot guarantee scores and documents will be available from the MCC before file review, due to the time required for processing.
November 19, 2015
Application and document assignments
Your application and all required document assignments to programs (except reference letters) must be completed before the closure of CaRMS Online on November 20, 2015 at 16:00 ET to be considered on time.
Any reference letters you have assigned to programs will not be available for review until December 1, to allow maximum time for reference letters to be sent to CaRMS.
Note: Some programs will not review late applications or a document that arrives late. We encourage you to review program descriptions to ensure programs will review your application if it is submitted after file review has begun.
November 20, 2015 at 16:00 ET to November 24, 2015 at 12:00 (noon) ET
CaRMS Online application closes
CaRMS Online closes for preparation of file review. Applicants do not have access to their application during this time period.
All applications and document assignments (except letters of reference) completed after November 20 at 16:00 ET will be time-stamped as late.
November 20, 2015
Milestone 4: Reference letters sent by mail
If your referees are sending hardcopy reference letters by mail, you should ensure they arrive at the CaRMS Document Centre by this date to guarantee they will be processed into your CaRMS Online application before reference letters are available for programs to review on December 1.
Note: We will continue to process letters that arrive after this date, but, due to the volume of documents received, we cannot guarantee they will be scanned into your application before letters of reference are available for review.
November 24, 2015 at 12:00 (noon) ET
CaRMS Online reopens and file review begins
CaRMS Online reopens on this day and programs now have access to all submitted applications and documents. They will review applications and communicate with applicants to schedule interviews.
November 30, 2015
Letters of reference submitted online
If your referees are uploading reference letters through CaRMS Online, you should ensure that they are uploaded by this date to ensure they are available in your application for you to assign to programs before they are available for review on December 1.
December 1, 2015 at 12:00 (noon) ET
Letters of reference are available to programs
Letters of reference that you have assigned to programs are now available for review.
Programs do not have access to any reference letters submitted before this date. Any reference letters assigned after December 1 will be time-stamped as late.
January 16 – February 7, 2016
National interview period
Interviews for current-year Canadian medical school graduates from out-of-town universities are conducted during this three-week period.
Interviews for international medical graduates and applicants interviewing at their own schools are coordinated separately with no specific national time period.
January 28, 2016 at 12:00 (noon) ET
Ranking period begins
Applicants and programs are now able to begin creating their rank order lists.
For tips on ranking, click here.
February 18, 2016 at 15:00 ET
Deadline: Rank order lists
Applicants must have their rank order list submitted through CaRMS Online by 15:00 ET. This deadline is firm, no rank order lists can be submitted after this time.
Note: You are able to modify your submitted list, but you must re-submit the list before the deadline.
March 2, 2016 at 12:00 (noon) ET
Match results for the 2016 R-1 match are available through CaRMS Online.
May 10, 2016 at 15:00 ET
CaRMS Online closes
CaRMS Online closes for the 2016 R-1 Main Residency Match.
* Please refer back to this timetable regularly, as dates are subject to change.