Online services privacy policy

We collect information from users of CaRMS’ website and online services (carms.ca, CaRMS Online and the Online Admissions Application for the Degree of Doctor of Medicine Program at Memorial University of Newfoundland) through the use of digital markers, including cookies. “Cookies” are files or pieces of information that may be stored in your computer’s hard drive when you visit a website. Cookies are also used to remember that you may have already provided personal information to us and as a result, they help speed up your future activities when accessing our website and online services.

“Session” cookies are temporary bits of information that are erased once you exit your web browser window or turn your computer off. Session cookies are used to improve navigation on websites and to collect aggregate statistical information. Our website and online services use session cookies.

“Persistent” cookies are more permanent bits of information that are placed on the hard drive of your computer and stay there unless you delete the cookie. Persistent cookies store information on your computer for a number of purposes, such as retrieving certain information you have previously provided (e.g., passwords), helping to determine what areas of a website visitors find most valuable and customizing a website based on your preferences. Our website and online services use persistent cookies.

Most Internet browsers are initially set to accept cookies. If you do not wish to accept cookies, you can set yours to refuse cookies or to alert you when cookies are being sent.

We have no control over the content of third party websites that individuals may access through hyperlinks at our website. We encourage you to read the privacy policy of every website you visit.

Web analytics

We also use web analytics service providers (i.e., Google Analytics and Hotjar) to collect data regarding use of our website and online services and analyze it for the purpose improving and streamlining use. Information collected and used for web analytics includes your IP address, the date and time of the request, the browser used, the page visited and the referral website.

While an IP address does not identify an individual on its own, it could be connected with other information to identify an individual, such as with the assistance of your Internet Service Provider.

You may opt out of being tracked by Google Analytics by disabling or refusing the cookies or by using the Google Analytics Opt-Out Browser Add-On (https://tools.google.com/dlpage/gaoptout). Individuals that do not wish to be tracked by Hotjar can Opt-out at the following link: https://www.hotjar.com/opt-out.

Data collected for Web analytics purposes may be stored and processed outside of Canada. Personal information stored outside Canada may be subject to different laws than those in Canada and may be accessible to law enforcement agencies outside of Canada where permitted by law.

For further information about Google Analytics and Hotjar, please refer to the Google Analytics Terms of Service (https://www.google.ca/analytics/terms/us.html) and Hotjar Privacy Policy (https://www.hotjar.com/privacy).

Completion of forms

Your name and email address or other contact information is not specifically collected by our website. We only obtain this type of information if you supply it by email, or otherwise voluntarily complete an online form or submit an inquiry or feedback. Any collection, use or disclosure of this personal information through the CaRMS website or online services is undertaken in accordance with CaRMS’ Privacy Policy.