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PGME offices

Updated February 1, 2018

match-bar-R1-1

June 27, 2017 at 12:00 (noon) ET

CaRMS Online opens

CaRMS Online opens for postgraduate offices, program directors and administrators for the 2018 R-1 Main Residency Match, 2018 Medicine Subspecialty Match and 2018 Family Medicine/Emergency Medicine Match.

  • Provincial criteria updates – Review send any updates to provincial criteria for each of these matches. Provincial criteria can be found on CaRMS.ca.
  • New program requests – Add programs in the Match Management – programs section of your CaRMS Online account.
  • Review your list of CaRMS Online user account – Review your lists of PGME office accounts, match coordinators and program directors and modify or delete accounts that are no longer needed.
  • Master program description updates – Enter your province’s return of service requirements as well as the citizenship and language documents that are required your master program description.
  • Update program participation – Review all programs that you have registered in the match participation section of your CaRMS Online account and ensure you check the programs that are participating this year and uncheck those that are not.
  • Enter preliminary quota – Enter preliminary quota for all matches in the Quota Management section of your CaRMS Online account.
  • Approve program descriptions – Programs can start updating their program descriptions and submitting them for approval. Approve program descriptions before the match opens for applicants.

September 6, 2017 at 12:00 (noon) ET

CaRMS Online opens for applicants

CaRMS Online opens for applicants in the 2018 R-1 Main Residency Match. The following tasks must be completed by today.

  • Provincial criteria updates
  • New program requests
  • Review your list of CaRMS Online user accounts
  • Master program description updates
  • Update program participation
  • Enter preliminary quota
  • Approve program descriptions

October 12, 2017 at 12:00 (noon) ET

Finalize quota

Ensure quota is entered in the Quota Management section of your CaRMS Online account. If quota is not entered, applicants will not be able to apply.


November 9, 2017 at 12:00 (noon) ET

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for their program(s) in CaRMS Online and create filters in preparation for file review.


November 21, 2017 at 15:30 ET

File review begins

All programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.


November 28, 2017 at 12:00 (noon) ET

Letters of reference available for review

All letters of reference that applicants have assigned to programs are now available to programs and file reviewers.


January 9, 2018 at 12:00 (noon) ET

CaRMS Online opens

CaRMS Online opens for postgraduate offices, program directors and administrators for the 2019 Pediatric Subspecialty Match.

  • Provincial criteria updates – Review send any updates to provincial criteria for each of these matches. Provincial criteria can be found on CaRMS.ca.
  • New program requests – Add programs in the Match Management – programs section of your CaRMS Online account.
  • Review your list of CaRMS Online user account – Review your lists of PGME office accounts, match coordinators and program directors and modify or delete accounts that are no longer needed.
  • Master program description updates – Enter your province’s return of service requirements as well as the citizenship and language documents that are required your master program description.
  • Update program participation – Review all programs that you have registered in the match participation section of your CaRMS Online account and ensure you check the programs that are participating this year and uncheck those that are not.
  • Enter preliminary quota – Enter preliminary quota for all matches in the Quota Management section of your CaRMS Online account.
  • Approve program descriptions – Programs can start updating their program descriptions and submitting them for approval. Approve program descriptions before the match opens for applicants.

January 13 to February 4, 2018

National interview period

Programs are responsible for scheduling interviews with applicants during this period.


January 25, 2018 at 12:00 (noon) ET

Ranking, quota and reversion approval period begins for PGME offices

Programs may begin creating their rank order lists in CaRMS Online. Once a rank order list has been submitted, PGME office users can begin approving them in CaRMS Online. Postgraduate office offices can also approve quota and submit any reversion instructions starting today.


January 31, 2018 at 12:00 (noon) ET

CaRMS Online opens for applicants

CaRMS Online opens for applicants in the 2019 Pediatric Subspecialty Match. The following tasks must be completed by today.

  • Provincial criteria updates
  • New program requests
  • Review your list of CaRMS Online user accounts
  • Master program description updates
  • Update program participation
  • Enter preliminary quota
  • Approve program descriptions

February 7, 2018 at 14:00 ET

DEADLINE: program rank order list

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


February 15, 2018 at 15:00 ET

DEADLINE: ranking, quota and reversion approval for PGME offices

Postgraduate office users must approve rank order lists, quota and submit any reversion instructions by today.


March 1, 2018 at 12:00 (noon) ET

MATCH DAY

Match results for the first iteration of the 2018 R-1 Main Residency Match are available through CaRMS Online.

Match results reports available for download

Match results reports are available for PGME offices. Save the reports your records.


March 2, 2018 at 12:00 (noon) ET

Program descriptions

All program descriptions for the second iteration will be copied over from the first iteration and posted on CaRMS.ca. Changes to program descriptions can only be made if the program requests that the postgraduate office return the description for updates. When the description is returned, program directors and administrators can log into CaRMS Online and update their program descriptions for the second iteration of the match.

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for the second iteration through CaRMS Online.


March 6, 2018 at 12:00 (noon) ET

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for their program(s) in CaRMS Online and create filters in preparation for file review.


March 8, 2018 at 12:00 (noon) ET

File review begins

All programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.


March 13, 2018 at 12:00 (noon) ET

File review begins

Programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.


March 15, 2018 at 12:00 (noon) ET

Ranking, quota and reversion approval period begins for PGME offices

Programs may begin creating their rank order lists in CaRMS Online. Once a rank order list has been submitted, PGME office users can begin approving them in CaRMS Online. Postgraduate office offices can also approve quota and submit any reversion instructions starting today.


March 20 – May 6, 2018

National interview period

Programs are responsible for scheduling interviews with applicants during this period.


March 22, 2018 at 14:00 ET

DEADLINE: program rank order list

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


March 28, 2018 at 15:00 ET

DEADLINE: ranking, quota and reversion approval for PGME offices

Postgraduate office users must approve rank order lists, quota and submit any reversion instructions by today.


April 11, 2018 at 12:00 (noon) ET

MATCH DAY

Match results for the second iteration of the 2018 R-1 Main Residency Match are available through CaRMS Online.

Match results reports available for download

Match results reports are available for PGME offices. Save the reports your records.


May 8, 2018 at 15:00 ET

CaRMS Online closes

CaRMS Online closes for the 2018 R-1 Main Residency Match. Matched applicant files can be retrieved from your PG transfer site account today.


May 9, 2018 at 14:00 ET

DEADLINE: submission of program rank order lists

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


May 16, 2018 at 15:00 ET

DEADLINE: ranking, quota and reversion approval for PGME offices

Postgraduate office users must approve rank order lists, quota and submit any reversion instructions by today.


May 30, 2018 at 12:00 (noon) ET

MATCH DAY

Match results for the 2019 Pediatric Subspecialty Match are available through CaRMS Online.

Match results reports available for download

Match results reports are available for PGME offices. Save the reports your records.


June 13, 2018 at 15:00 ET

CaRMS Online closes

CaRMS Online closes for the 2019 Pediatric Subspecialty Match. Matched applicant files can be retrieved from your PG transfer site account today.


match-bar-MSM-1match-bar-FMEM
June 26, 2018 at 12:00 (noon) ET

CaRMS Online opens

CaRMS Online opens for postgraduate offices, program directors and administrators for the 2019 Medicine Subspecialty Match and 2019 Family Medicine/Emergency Medicine Match.

  • Provincial criteria updates – Review send any updates to provincial criteria for each of these matches. Provincial criteria can be found on CaRMS.ca.
  • New program requests – Add programs in the Match Management – programs section of your CaRMS Online account.
  • Review your list of CaRMS Online user account – Review your lists of PGME office accounts, match coordinators and program directors and modify or delete accounts that are no longer needed.
  • Master program description updates – Enter your province’s return of service requirements as well as the citizenship and language documents that are required your master program description.
  • Update program participation – Review all programs that you have registered in the match participation section of your CaRMS Online account and ensure you check the programs that are participating this year and uncheck those that are not.
  • Enter preliminary quota – Enter preliminary quota for all matches in the Quota Management section of your CaRMS Online account.
  • Approve program descriptions – Programs can start updating their program descriptions and submitting them for approval. Approve program descriptions before the match opens for applicants.

match-bar-MSM-1

July 18, 2018 at 12:00 (noon) ET

CaRMS Online opens for applicants

CaRMS Online opens for applicants in the 2019 Medical Subspecialty Match. The following tasks must be completed by today.

  • Provincial criteria updates
  • New program requests
  • Review your list of CaRMS Online user accounts
  • Master program description updates
  • Update program participation
  • Enter preliminary quota
  • Approve program descriptions

match-bar-FMEM

August 9, 2018 at 12:00 (noon) ET

CaRMS Online opens for applicants

CaRMS Online opens for applicants in the 2019 Family Medicine/Emergency Medicine Match. The following tasks must be completed by today.

  • Provincial criteria updates
  • New program requests
  • Review your list of CaRMS Online user accounts
  • Master program description updates
  • Update program participation
  • Enter preliminary quota
  • Approve program descriptions

match-bar-MSM-1

August 14, 2018 at 12:00 (noon) ET

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for their program(s) in CaRMS Online and create filters in preparation for file review.


match-bar-MSM-1

August 29, 2018 at 12:05 ET

File review begins

All programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.

Letters of reference available for review

All letters of reference that applicants have assigned to programs are now available to programs and file reviewers.


match-bar-MSM-1

September 4 – October 15, 2018

National interview period

Programs are responsible for scheduling interviews with applicants during this period.


match-bar-FMEM

September 13, 2018 at 12:00 (noon) ET

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for their program(s) in CaRMS Online and create filters in preparation for file review.


match-bar-FMEM

September 19, 2018 at 12:05 ET

File review begins

All programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.

Letters of reference available for review

All letters of reference that applicants have assigned to programs are now available to programs and file reviewers.


match-bar-MSM-1

October 3, 2018 at 12:00 (noon) ET

Ranking, quota and reversion approval period begins for PGME offices

Programs may begin creating their rank order lists in CaRMS Online. Once a rank order list has been submitted, PGME office users can begin approving them in CaRMS Online. Postgraduate office offices can also approve quota and submit any reversion instructions starting today.


match-bar-MSM-1

October 17, 2018 at 14:00 ET

DEADLINE: Submission of program rank order lists

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


match-bar-FMEM

October 19 – November 16, 2018

National interview period

Programs are responsible for scheduling interviews with applicants during this period.


match-bar-MSM-1

October 25, 2018 at 15:00 ET

DEADLINE: ranking, quota and reversion approval for PGME offices

Postgraduate office users must approve rank order lists, quota and submit any reversion instructions by today.


match-bar-MSM-1

November 7, 2018 at 12:00 (noon) ET

MATCH DAY

Match results for the first iteration of the 2019 Medical Subspecialty Match are available through CaRMS Online.

Match results reports available for download

Match results reports are available for PGME offices. Save the reports your records.


match-bar-MSM-2

November 7, 2018 at 12:00 (noon) ET

Program descriptions

All program descriptions for the second iteration will be copied over from the first iteration and posted on CaRMS.ca. Changes to program descriptions can only be made if the program requests that the postgraduate office return the description for updates. When the description is returned, program directors and administrators can log into CaRMS Online and update their program descriptions for the second iteration of the match.

File reviewer and filter setup

Program directors and administrators may add or remove file reviewers for the second iteration through CaRMS Online.


match-bar-FMEM

November 8, 2018 at 12:00 (noon) ET

Ranking, quota and reversion approval period begins for PGME offices

Programs may begin creating their rank order lists in CaRMS Online. Once a rank order list has been submitted, PGME office users can begin approving them in CaRMS Online. Postgraduate office offices can also approve quota and submit any reversion instructions starting today.


match-bar-MSM-2

November 9, 2018 at 12:00 (noon) ET

Applicants begin online application process

Applicants may log into their CaRMS Online account and begin their application for the second iteration of the match.


match-bar-MSM-2

November 15, 2018 at 12:05 ET

File review begins

All programs and file reviewers may access all applications that have been submitted to their program(s) through CaRMS Online.


match-bar-MSM-2

November 20, 2018 at 12:00 (noon) ET

Ranking, quota and reversion approval period begins for PGME offices

Programs may begin creating their rank order lists in CaRMS Online. Once a rank order list has been submitted, PGME office users can begin approving them in CaRMS Online. Postgraduate office offices can also approve quota and submit any reversion instructions starting today.


match-bar-FMEM

November 23, 2018 at 14:00 ET

DEADLINE: Submission of program rank order lists

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


match-bar-MSM-2

November 26, 2018 at 14:00 ET

DEADLINE: Submission of program rank order lists

Programs must submit their rank order list through CaRMS Online by 14:00 ET. If programs do not submit by today, PGME offices can submit on their behalf.


match-bar-MSM-2match-bar-FMEM

November 29, 2018 at 15:00 ET

DEADLINE: ranking, quota and reversion approval for PGME offices

Postgraduate office users must approve rank order lists, quota and submit any reversion instructions by today.


match-bar-MSM-2match-bar-FMEM

December 13, 2018 at 12:00 (noon) ET

MATCH DAY

Match results for the second iteration of the 2019 Medical Subspecialty Match and the 2019 Family Medicine/Emergency Medicine Match are available through CaRMS Online.

Match results reports available for download

Match results reports are available for PGME offices. Save the reports your records.


match-bar-MSMmatch-bar-FMEM

January 9, 2019 at 15:00 ET

CaRMS Online closes

CaRMS Online closes for the 2019 Medical Subspecialty Match and the 2019 Family Medicine/Emergency Medicine Match. Matched applicant files can be retrieved from your PG transfer site account today.


* Please refer back to this timeline regularly, as dates are subject to change.