Most of the documents you will require for your application can be uploaded directly in CaRMS Online. Our centralized online system means you don’t need to provide multiple copies of a document if you are applying to more than one program. Once a document is in your account, you can assign it to multiple programs.
CaRMS does not accept hardcopy or mailed documents.
Documents submitted by applicants
All documents can be uploaded directly to your application.
There is a file size limit of 2 MB for photos and 5 MB for all other uploaded documents. If your photo or document is larger than the file size limit, you must save it in a reduced file size. Photos must be JPEGs, and all other documents must be PDFs.
CaRMS does not accept hardcopy or mailed documents.
Documents submitted by third parties
Medical schools: Submit documents to CaRMS through the CaRMS Online Undergraduate Portal.
Referees: Submit a reference through the CaRMS Online Referee Portal.
| Document | Accepted from | Instructions for applicants | Instructions for third parties (medical schools, referees) |
| Medical school transcript | Canadian medical school or applicant | There are two options for adding this document to your account:
|
Upload documents directly to CaRMS through the CaRMS Online Undergraduate Portal*. |
| Medical student performance record (MSPR) | Canadian medical school | If you are a prior year graduate and need your MSPR transferred, Contact your undergraduate office and instruct them to upload your document using the CaRMS Online Undergraduate Portal | Upload documents directly to CaRMS through the CaRMS Online Undergraduate Portal*. |
| Undergraduate (non-medical) or graduate transcript | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
| Medical school diploma | Applicant | Upload the document under Attach Documents in your CaRMS Online account | None |
| Language proficiency test (e.g. IELTS, TOEFL) | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
| Medical Council of Canada (MCC) and NAC examination results | Physiciansapply.ca** | Log into CaRMS Online and follow the instructions in the physiciansapply.ca section. | None |
| In-Training Evaluation Reports (ITERs) | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself | None |
| References | Referee | Create a reference request in your CaRMS Online account and send it to your referee. | Use the CaRMS Online Referee Portal to submit your reference materials |
| Citizenship documents | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the certified/notarized document yourself. | None |
| Other document types | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
* If you are a third party and do not have a CaRMS Online Undergraduate Portal account, contact communication@carms.ca for instructions on how to obtain an account.
** Note: if you wrote the MCCEE prior to 2006, contact the MCC directly to arrange for a certified copy to be sent to CaRMS. Results prior to 2006 cannot be sent via physiciansapply.ca.
| Document | Accepted from | Instructions for applicants | Instructions for third parties (medical schools, referees) |
| Medical school transcript | Medical school, physiciansapply.ca or applicant | Instructions for applicants: There are three options for adding this document to your account:
|
Submit a request to communication@carms.ca for a CaRMS Online Undergraduate Portal* account |
| Medical student performance record (MSPR) | Medical school or applicant | There are two options for adding this document to your account:
|
Submit a request to communication@carms.ca for a CaRMS Online Undergraduate Portal* account |
| Undergraduate (non-medical) or graduate transcript | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
| Medical school diploma | physiciansapply.ca or applicant | There are two options for adding this document to your account:
|
None |
| Language proficiency test (e.g. IELTS, TOEFL) | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
| Medical Council of Canada (MCC) and NAC examination results | Physiciansapply.ca** | Transfer your document from physiciansapply.ca (log into CaRMS Online and follow the instructions in the physiciansapply.ca section). | None |
| References | Referee | Create a reference request in your CaRMS Online account and send it to your referee. | Send documents directly to CaRMS through the CaRMS Online Referee Portal* |
| Citizenship documents | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the notarized/certified document yourself. | None |
| Other document types | Applicant | Create a document placeholder under Attach Documents in your CaRMS Online account and upload the document yourself. | None |
* If you are a third party and do not have a CaRMS Online Undergraduate Portal account, contact communication@carms.ca for instructions on how to obtain an account.
** Note: if you wrote the MCCEE prior to 2006, contact the MCC directly to arrange for a certified copy to be sent to CaRMS. Results prior to 2006 cannot be sent via physiciansapply.ca.
MCC examination data and documents, including the NAC, are only accepted as transfers from physiciansapply.ca. You may also transfer your medical school transcript and diploma if they are stored in physiciansapply.ca.
In order to share and transfer your documents and information with CaRMS, you must first log in to your CaRMS Online account. From CaRMS Online, go to the physiciansapply.ca transfers section under My Information and follow the instructions on that page to connect to your physiciansapply.ca account.
When connected, you will be presented with a custom sharing page with a list of documents and information that are available for sharing with CaRMS. Any documents that are not listed on this custom sharing page are not available for transfer to CaRMS. Although you may have more documents available in your external physiciansapply.ca account, we are unable to accept them.
Documents will be transferred within one business day.
Examination data must be transferred annually to ensure you have the most up-to-date data in your application. However, if your documents are already in the CaRMS system, you do not need to request your documents again through physiciansapply.ca, unless you would like an updated version transferred.
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