CaRMS offers English-to-French and French-to-English translation services for select document types to applicants preparing a bilingual (English and French) application in any of our four residency matches.

Eligible documents include medical school transcriptsmedical school performance records (MSPRs) and reference materials. We do not offer translation of other document types, nor do we offer translation of documents in languages other than English and French.

Process

Once eligible documents are within your CaRMS Online account, you will be able to request translation. To make a request, log into your CaRMS Online account and select “Translation Request” in the MY DOCUMENTS menu. All eligible documents will be listed on this page. Check the box in the column next to the document title to select it. Press the button at the bottom of the page to submit your request. CaRMS will then forward documents to Ubiqus Ottawa Inc. (formerly Société Gamma), the certified translation agency we have contracted for this purpose. Please note that once submitted, translation requests cannot be cancelled.

All translation requests submitted through CaRMS Online before the Translation Request Deadline are guaranteed to be completed and uploaded into your account before reference materials are made available to programs for review. We will continue to process translation requests submitted through CaRMS Online after the deadline; however, we cannot guarantee that translation requests submitted after the milestone will be complete before file review or reference letter unmasking.

Original letters for reference will be attached to translated copies in your application for reference purposes during file review.

Once completed, translated documents will be uploaded to your CaRMS Online account and you will see them listed on your translation request and document tracking pages. No interim tracking information is available. Original copies of reference materials will be attached to any translated copies in your application for reference purposes during file review.

Fees

Translation requests are subject to a flat fee per document type, based on average document length. Payment will be requested after translation of the document is complete. Please visit our fees page for a complete breakdown of translation fees.

If you have any questions concerning the translation service, please email translationservice@carms.ca.

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