Updated September 6, 2018

Memorial University of Newfoundland

2019 cycle Information

Newfoundland Provincial Criteria & General Information for Applicants

All applicants matched to the postgraduate medical education programs at Memorial University’s Faculty of Medicine must meet the requirements for the Postgraduate Education Registration with the College of Physicians and Surgeons of Newfoundland and Labrador (CPSNL) prior to entering the program. The CPSNL’s Medical Act and Regulations, and Postgraduate Education Registration requirements, are subject to amendment from time to time. The CPSNL takes no responsibility for updating applicants on any amendments to Postgraduate Education Registration requirements.

The following are the Postgraduate Education Registration requirements of the CPSNL and PGME office, and required documents:

  • The CPSNL’s application form must be completed and applicable fees paid.
  • A notarized copy of the applicant’s medical degree.
  • Current original passport sized photograph.
  • A copy of current valid passport and either Canadian Birth Certificate, Canadian Citizenship or Permanent Residency card.
  • Confirmation of holding Professional Liability Insurance (CMPA).
  • A copy of the Personal Health Information Act (PHIA) certificate.
  • Criminal Record Check/Vulnerable Sector Check – Applicants for registration in Newfoundland and Labrador are required to provide the CPSNL with a criminal record check and vulnerable sector check. Applicants must contact their local police service to arrange for these checks and for the completed checks to be sent to the CPSNL. The CPSNL does not cover any costs associated with these checks. Failure to comply with this requirement will result in an incomplete application. Both documents must be received at the CPSNL before a resident will be permitted to commence training.
  • Medical Identification Number for Canada (MINC) Consent Form.
  • If an applicant’s name has changed following graduation from medical school, notarized documents such as a marriage certificate, divorce certificate or official name change document will be required.
  • Applicants must have graduated from a school or Faculty of Medicine, recognized by the World Directory of Medical Schools. Medical programs must be a minimum of 48 months duration.
  • IMGs must have a passing score in the Medical Council of Canada (MCC) Evaluating Exam and must have written this exam no more than 5 years immediately before the date of commencing residency. Please refer to the MCC website at www.mcc.ca. Applicants are required to provide a copy of the results as well as the supplemental feedback report. All other applicants are required to provide a copy of the Medical Council of Canada Qualifying Part I or II examination results and supplemental feedback report.
    • Beginning with the 2020 CaRMS residency application cycle, the Medical Council of Canada Qualifying Examination (MCCQE) Part I will replace the Medical Council of Canada Evaluating Examination (MCCEE) as the prerequisite for International Medical Graduates (IMGs) applying for postgraduate medical education in Canada.
  • In order to be granted Postgraduate Education Registration by the CPSNL, applicants must also provide proof of proficiency in the English language. (See Language Requirements section.)

Other than the proof of citizenship/permanent residency, notarized/certified documents are not required for the application process; however, if you are accepted, you will be required to provide the original or notarized/certified documents.

Please carefully review the program specific criteria as well as the provincial criteria listed below. It is important to note that individual residency programs may have additional specific criteria that are used to review applications.

A Canadian Medical Graduate or U.S. Medical Graduate (CMG/USMG) is an individual who received their medical degree from a medical school accredited by the Committee on Accreditation of Canadian Medical Schools (CACMS) or the Liaison Committee on Medical Education (LCME). From here on in this will be referred to as the “CMG stream”.

An International Medical Graduate (IMG) is an individual who received their medical degree from a medical school that is not accredited by the Committee on Accreditation of Canadian Medical Schools (CACMS) or the Liaison Committee on Medical Education (LCME). From here on in this will be referred to as the “IMG stream”.

Graduates from US osteopathic medical schools are eligible to apply under the same criteria as IMGs.

R-1 First Iteration

There may be two parallel streams – CMG and IMG – with designated positions for each stream. There will be no crossovers or transfers between the two streams.

Eligibility

  • Applicants who do not have prior postgraduate residency training in Canada or the U.S are eligible for the first iteration.

 

  • USMG graduates of LCME/CACMS accredited schools are eligible to apply.

 

  • All CMGs/USMGs/IMGs who have previous postgraduate training in the U.S. or Canada which would be creditable for the Royal College of Physicians and Surgeons of Canada or the College of Family Physicians of Canada certification are not eligible for the first iteration.

 

  • Applicants on student visas are not eligible for admission to residency training programs at Memorial University.

 

  • Memorial University’s Faculty of Medicine and the CPSNL have agreed that applicants who have been away from medical school, postgraduate training, or active, clinical practice for greater than two years will not be considered for educational registration. Observing, volunteering, clinical assisting, job shadowing, pursuing academic studies (nursing studies, doctorates, masters, degrees, diplomas, certificates, etc.) as well as training/educational experiences completed by individuals under an IMG assessment program or a clinical trainee program are NOT recognized as active clinical practice or training. All gaps or breaks in practice or training of two continuous months or more must be explained on the Declaration of Interruptions

Required Documents for ALL applicants (CMG/USMG/IMG/DO)

Any delays in providing all required documentation, by the appropriate deadline, may result in delays in obtaining Postgraduate Education Registration and commencing postgraduate training.

Canadian Citizenship:

The province of Newfoundland and Labrador requires all applicants to submit, as proof of citizenship/permanent residency, a notarized/certified copy of their current valid passport in addition to one of the following documents:

  • Canadian Birth Certificate
  • Certificate of Canadian Citizenship
  • Canadian Permanent Resident Card (both sides of card)

Proof of Medical Diploma (MD):

  • A copy of your medical degree/diploma.
  • Students applying in the last year of medical school must submit their most recent marks/transcripts, and provide a notarized copy of their MD for application to the CPSNL prior to the start of residency training.

Other Information:

The CPSNL will screen applications at the request of the PGME only. Individuals are advised not to contact the CPSNL for an opinion or assessment regarding their eligibility for the Educational Register. All screening and assessment of applicant files will take place during the designated time in the selection cycle, through consultation between the respective discipline, PGME and CPSNL.

  • Annually, the CPSNL and PGME meets to determine the basic eligibility requirements for Memorial University and the CPSNL.
  • These requirements are forwarded to the disciplines and initial screening of files is completed at the discipline level. All short listed applications are forwarded from the disciplines to PGME to further assess eligibility. PGME forwards International Medical Graduate (IMG) applications to the CPSNL for confirmation of eligibility.
  • Applications which do not meet the educational registration requirements set for that academic year are not forwarded to the CPSNL for assessment.

Individuals who are considering the liquidation of major personal assets as part of a move to Newfoundland, affiliated with a residency position, are cautioned that final acceptance to our program is contingent on clearance from the CPSNL.

If an applicant has previously completed postgraduate training, or held licensure/registration in another jurisdiction outside of Newfoundland, the CPSNL will require additional information, including Certificates of Professional Conduct from all jurisdictions.

Current year graduates will require a reference letter from the Dean (MSPR) of their school or Faculty of Medicine. Prior year graduates will require three reference letters which will be determined based on the assessment of their application form.

All IMGs, or CMGs with international postgraduate training, are required to submit their medical credentials to physiciansapply.ca for verification. Current year graduates must submit their medical degree and medical school transcript for source verification. Prior year graduates must submit their medical degree, medical school transcript, all postgraduate training and specialty certificates and registrations for verification. This process can take several weeks/months to complete. Individuals are therefore urged to take care of this matter IMMEDIATELY following notification of a successful match.

IMGs must have satisfactorily completed a minimum 8-week rotation in each of the core rotations of medicine and surgery, and a minimum 6-week rotation in obstetrics/gynecology, pediatrics and psychiatry during their clerkship (4-week core clerkship rotations will not be accepted). The rotations must be completed in accredited teaching hospitals within the final two years of medical school. All IMGs are required to complete the Core Clinical Clerkship form on the CaRMS website and submit the form with their CaRMS application. Applications received without this form attached will NOT be reviewed.

NOTE: Documents that are not in English must be accompanied by a notarized/certified translation.

Examinations

All licensing exams are administered by the Medical Council of Canada; any clarification or questions should be directed to the MCC. Please visit http://mcc.ca/  for more information. The following is a list of exams that can be completed by applicants. Results, for any exams completed, must be included by the application deadline.

CMG:

  • Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  • Medical Council of Canada Qualifying Exam Part II (MCCQE Part II)

USMG:

  • Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  • Medical Council of Canada Qualifying Exam Part II (MCCQE Part II)

IMG:

  • Medical Council of Canada Evaluating Exam (MCCEE)*
  • National Assessment Collaboration Exam (NAC)*
  • Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  • Medical Council of Canada Qualifying Exam Part II (MCCQE Part II)

*These exams must be completed, and results submitted, by the application deadline.

  • IMGs must have written and passed the Medical Council of Canada Evaluating Examination (MCCEE) within five years prior to commencing residency to be considered for the first iteration match.
  • If the MCCQE Part I and/or Part II have been completed, the Statement of Results and Supplemental Feedback reports are required by the application deadline for the upcoming 2019 CaRMS match.

Language Requirements

CMG/USMG:

If you graduated from a medical school in Canada or the United States, you are exempt from providing proof of language proficiency.

IMG:

Language Proficiency:

In order to be granted Postgraduate Education Registration by the CPSNL, applicants must also provide proof of proficiency in the English language. Applicants are exempt from language proficiency testing if their medical education and patient care experience was in one of the countries that has English as a first language.

The CPSNL recognizes the following countries and dependencies as having English as the first language:

Anguilla

Antigua and Barbuda

Australia

Bahamas

Barbados

Bermuda

Canada

Dominica

Grenada

Ireland

Jamaica

New Zealand

St. Kitts and Nevis

St. Lucia

St. Vincent and the Grenadines

Singapore

South Africa

Trinidad and Tobago

United Kingdom

United States of America

Virgin Islands (United Kingdom)

Virgin Islands (United States)

Although the first and native language of Saba is not officially English, the language of undergraduate medical education at Saba University School of Medicine is English and patient care experiences during the clinical portion of the undergraduate curriculum are in English. Thus, graduates of Saba University School of Medicine are exempt from the language testing provisions.

All other applicants must have taken the academic version of the International English Language Testing System (IELTS), within 24 MONTHS PRIOR TO COMMENCING RESIDENCY, and have achieved a minimum score of 7.0 in each of the components.

No exceptions are permitted by PGME at Memorial University.

If an individual completed their medical studies in an international medical school in English, but the first language of that country is not English, they are required to provide satisfactory completion of language proficiency testing. A Deans’ letter, attesting to the language of instruction as being in English, is NOT acceptable to the CPSNL.

Return in Service

CMG/USMG:

No return in service (RIS) is required in the first iteration.

IMG:

In the 2019 CaRMS Match, if IMG Stream residency positions are available, these positions will require RIS commitments in the province of Newfoundland and Labrador.

In the second iteration of the CaRMS Match, both IMGs and CMGs will be eligible to apply for these positions. Those individuals (IMG or CMG) who are matched through CaRMS to residency positions associated with RIS commitments will be required to sign a contract for RIS to an “area of need” within the province.

The RIS contract that will be employed has been developed jointly by the four Atlantic Provinces and incorporates a length of return of service equal to the number of years the physician spent in his/her residency training program.

Where the physician does not complete any RIS as required, the physician must refund the total amount paid by the Minister, together with interest; or

Where the physician completes only part of RIS obligation, the physician must, within thirty (30) days, refund a pro rata portion of the total amount paid by the Minister calculated at a rate of $5,000 per month for the portion of the RIS not fulfilled, together with interest.

In the case of any default by the physician, interest on the amount to be refunded by the physician to the Minister will be calculated retroactively from the date the money was advanced on the Physician’s behalf, and shall be set at a rate of the current prime rate posted on the Bank of Canada website, plus 2%, to be compounded on the outstanding balance as of the end of each month.

In cases where a resident is unable to complete their residency due to a fault not attributable to themselves, the sponsor will be granted discretion to determine whether the resident will be required to repay monies to the sponsor. This discretion will also be afforded to the sponsor in cases where the resident is unable to complete the residency due to a fault attributable to themselves during the first three months of the program.

If the sponsor determines that there are no “areas of need” for the specialty within the province at the time of graduation, the repayment requirement may be waived by the sponsor if an acceptable position is found within another Atlantic Province. If no suitable position can be found for the physician within the Atlantic Provinces, the physician will be relieved from repayment.

For further information concerning return in service, contact:

Mr. Daniel Fitzgerald

Provincial Physician Recruitment

Physician Services Division, Department of Health & Community Services
Belvedere Site, P.O. Box 8700, St. John’s, NL   A1B 4J6

Tel: (709) 729-4029
Email: danielfitzgerald@gov.nl.ca

Pre-residency Orientation Programs

Orientations will be scheduled prior to July 1.

Assessment Verification Period

N/A

R-1 Second Iteration

All positions unfilled after the first iteration will be competitive and open to all eligible candidates (i.e. CMG, USMG, IMG, DO) in the second iteration.

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