June 2025
If you were a PGME, program administrator or director for a previous CaRMS match, you can log into CaRMS Online using your existing username and password. If you have forgotten your username or password, click on the ‘Forgot your username or password option’ on the CaRMS Online login page.
If you are a new program director or administrator for this match and have not received an email, please contact your PGME office.
Program directors and administrators may log into CaRMS Online and start updating their program descriptions. Program descriptions must be finalized and submitted to the PGME office for review by the “Program descriptions sent to PGME office for approval” deadline.
July 2025
Program directors and administrators must submit their program descriptions to their postgraduate offices for review and approval by 12:00 ET on this date.
Program descriptions for all programs participating in the match should be approved and available on carms.ca for applicants to review. Once program descriptions are approved, they are immediately available on carms.ca for applicants to consult.
Applicants may begin the application process.
Applicants who participated in a previous match can log into their CaRMS Online account using their existing username and password to participate in the match. Anyone who has forgotten their username or password can click on the ‘Forgot your username or password’ option on the CaRMS Online login page.
Applicants may begin the application process, including sending reference requests through CaRMS Online.
Applicants who would like their MSPR or references to be translated using the CaRMS-facilitated translation service must make the request through CaRMS Online by today to allow sufficient time for translation before file review begins. Documents must be available in your CaRMS Online application in order for us to be able to process the translation.
We will continue to process translations that are requested after this date, but, due to the high volume of requests, we cannot guarantee they will be available in your account before file review begins.
Applicants can start selecting the programs to which they wish to apply and assigning requested documents.
Applicants can start selecting the programs to which they wish to apply and assigning requested documents.
Ensure quota is entered in the Quota Management section of your CaRMS Online account.
August 2025
Program directors and administrators can add or remove file reviewers for their program(s) and create filters in preparation for file review.
Once file reviewers have been added, they will receive an email from CaRMS with instructions on how to create an account in CaRMS Online.
Applications will be available for review when file review opens.
Referees must submit references through the CaRMS Online referee portal by this date to give applicants enough time to assign reference materials to programs before the opening of file review.
Referees can submit references after this date and time; however, this may impact the time available for applicants to submit complete applications to programs prior to the opening of file review.
If applicants would like their references to be translated by the CaRMS-facilitated translation service, they must be submitted before the translation request deadline.
References must be submitted by this date to give applicants enough time to assign them to programs before the opening of file review.
Referees can submit references after this date and time; however, this may impact the time available for applicants to submit complete applications to programs prior to the opening of file review on August 19 at 12:00 ET.
If applicants would like their references to be translated by the CaRMS-facilitated translation service, they must be submitted before the translation request deadline for references of July 25 at 17:00 ET.
Applications and all required documents must be submitted and assigned to programs by 12:00 (noon) ET today to be considered on time.
Any applications and documents submitted or assigned after 12:00 (noon) ET today will be time-stamped as late.
Some programs will not review late applications or documents. Consult program descriptions to ensure programs will review your application if it is submitted after file review has begun.
Programs now have access to all submitted applications and documents.
Programs must complete all interview status updates in CaRMS Online during this time frame. Interview statuses should be assigned at least one week prior to the scheduled program interview date and official interview invitations must be distributed to applicants within five days of the interview status update made in CaRMS Online.
Applicant photos are now available to view. Photos are not available prior to this date.
Interviews are conducted during this period. Programs are responsible for scheduling interviews with applicants directly.
September 2025
Discussions regarding reversion options should begin now to ensure final reversion instructions are submitted by the PGME approval deadline for ranking, quota and reversions.
Draft reversions should be sent to CaRMS two days prior to the PGME approval deadline to ensure final reversion instructions are reviewed and understood by CaRMS.
Applicants and programs may begin creating their rank order lists in CaRMS Online.
Applicants and programs may begin creating their rank order lists in CaRMS Online.
Once a program rank order list has been submitted, postgraduate offices can begin approving them in CaRMS Online. Postgraduate offices can also begin approving quota and submitting reversion instructions starting today.
October 2025
Programs must submit their rank order lists through CaRMS Online by 14:00 ET. If programs do not submit by today, postgraduate offices can submit on their behalf.
Postgraduate offices must approve rank order lists and quota, as well as upload finalized reversion instructions in CaRMS Online by this deadline.
Applicants must submit their rank order list through CaRMS Online by 15:00 ET. This deadline is firm – no rank order lists can be submitted after this time.
Match results are available through CaRMS Online.
January 2026
This is the last day to access information in your CaRMS Online account for this match. You will no longer have access to the information in your application after this date.
This is the last day to access information in your CaRMS Online account for this match.
Applicants will no longer have access to the information in their application after this date.
Programs should download and save any match-related files before this date. Matched applicant files can only be retrieved from postgraduate offices once CaRMS Online closes.
