Most of the documents students require for their application can be uploaded directly in CaRMS Online, eliminating the need to send hardcopy documents to CaRMS. Others we receive from third parties (such as universities, testing centres and referees).

Our centralized online system means applicants don’t need to provide multiple copies of a document if they are applying to more than one program. Once a document is in their account, applicants can assign it to multiple programs.

General info

Documents submitted by applicants

Most documents can be uploaded directly into CaRMS Online. There is a file size limit of 2 MB for photos and 5 MB for all other uploaded documents. If an applicant’s photo or document is larger than the file size limit, they must save it in a reduced file size. Photos must be JPEGs, and all other documents must be PDFs.

CaRMS does not accept hardcopy, faxed or emailed documents from applicants.

Documents submitted by third parties

CaRMS accepts hardcopy documents from medical schools, testing centres and referees. All eligible hardcopy documents should be sent to CaRMS’ Document Centre at:

CaRMS – Document Centre
171 Nepean Street, Suite 101
Ottawa, ON K2P 0B4

For verification purposes, we recommend that all hardcopy documents to the CaRMS Document Centre be sent using traceable mail (i.e., with a tracking number) in order to track delivery and ensure that documents arrive on time.

Instructions for CMGs
Document Accepted from Instructions for applicants Instructions for third parties (medical schools, testing centres, referees)
Medical school transcript Canadian medical school Transcripts should be transferred automatically for current year graduates from their faculty. Prior year graduates must contact their undergraduate office and instruct them to send their documens to CaRMS. Send documents directly to CaRMS through the CaRMS Online Undergraduate Portal* or by mail
Medical student performance record (MSPR) Canadian medical school MSPRs should be transferred automatically for current year graduates from their faculty. Prior year graduates must contact their undergraduate office and instruct them to send their document to CaRMS. Send documents directly to CaRMS through the CaRMS Online Undergraduate Portal* or by mail
Undergraduate (non-medical) or graduate transcript Canadian university or Applicant There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and contact their undergraduate office and instruct them to send the document to CaRMS.
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.
Send documents directly to CaRMS by mail
Medical school diploma Applicants Upload the document under Attach Documents in their CaRMS Online account. None
Test of English as a Foreign Language (TOEFL) ETS or applicant There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and ask to have their score sent directly to CaRMS. Notify the testing centre that CaRMS’ institution code is 8309 and the department code is 99 or 00.
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Note: we recommend that applicants upload their official results or request official results be sent directly to CaRMS,

Send documents directly to CaRMS by mail
International English Language Testing System (IELTS) Applicant or IELTS There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and ask to have their score sent directly to CaRMS by completing the form on the IELTS website.
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Note: we recommend that applicants upload their official results or request official results be sent directly to CaRMS

Send documents directly to CaRMS by mail
Medical Council of Canada (MCC) Physiciansapply.ca** Log into CaRMS Online and follow the instructions in the physiciansapply.ca section. None
In-Training Evaluation Reports (ITERs) Applicant Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves. None
Letters of reference Referee Create a reference request in their CaRMS Online account and send it to their referee.

Applicants can send reference requests via email directly from their account, or print the request and present it to their referee in person.

Follow the instructions in the request sent by the applicant
Citizenship documents Applicant Create a document placeholder under Attach Documents in their CaRMS Online account and upload the certified/notarized document themselves. None
Other document types

CASPer

Applicant

Altus Assessments Only

Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Select CaRMS for results distribution once the exam is taken.

None

CASPer exam results and lists must be uploaded on CaRMS transfer site.

* If you are an undergraduate office and do not have a CaRMS Online Undergraduate Portal account, contact communication@carms.ca for instructions on how to obtain an account.

** Note: if applicants wrote the MCCEE prior to 2006, contact the MCC directly to arrange for a certified copy to be sent to CaRMS. Results prior to 2006 cannot be sent via physiciansapply.ca.

Instructions for IMGs and USMGs
Document Accepted from Instructions for applicants Instructions for third parties (medical schools, testing centres, referees)
Medical school transcript Medical school, physiciansapply.ca or applicant There are three options for applicants to add this document to their account:

  1. Transfer their document from physiciansapply.ca (Log into CaRMS Online and follow the instructions in the physiciansapply.ca section).
  2. Ask their medical school to upload their document using the CaRMS Online Undergraduate Portal.
  3. Upload the document themselves in the Document Tracking section of their CaRMS Online account.
Submit a request to communication@carms.ca for a CaRMS Online Undergraduate Portal account
Medical student performance record (MSPR) or Dean’s Letter Medical school or applicant There are two options for applicants to add this document to their account:

  1. Ask their medical school to upload their document using the CaRMS Online Undergraduate Portal.
  2. Upload the document themselves in the Document Tracking section of their CaRMS Online account.

Note: applicants will not be able to view this document in their Document Tracking section.

Submit a request to communication@carms.ca for a CaRMS Online Undergraduate Portal account
Undergraduate (non-medical) or graduate transcript Medical school or applicant There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and ask their undergraduate office to upload their document using the CaRMS Online Undergraduate Portal.
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.
Submit a request to communication@carms.ca for a CaRMS Online Undergraduate Portal account
Medical school diploma physiciansapply.ca or applicant There are two options for applicants to add this document to their account:

  1. Transfer their document from physiciansapply.ca (Log into CaRMS Online and follow the instructions in the physiciansapply.ca section).
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves,
None
Test of English as a Foreign Language (TOEFL) ETS or applicant There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and ask to have their score sent directly to CaRMS. Notify the testing centre that CaRMS’ institution code is 8309 and the department code is 99 or 00
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Note: we recommend that applicants upload their official results or request official results be sent directly to CaRMS.

Send documents directly to CaRMS by mail
International English Language Testing System (IELTS) IELTS or applicant There are two options for applicants to add this document to their account:

  1. Create a document placeholder under Attach Documents in their CaRMS Online account, and ask to have their score sent directly to CaRMS by completing the form on the IELTS website.
  2. Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Note: we recommend that applicants upload their official results or request official results be sent directly to CaRMS.

Send documents directly to CaRMS by mail
Medical Council of Canada (MCC) and NAC examination results Physiciansapply.ca** Transfer their document from physiciansapply.ca (log into CaRMS Online and follow the instructions in the physiciansapply.ca section). None
Letters of reference Referee Create a reference request in their CaRMS Online account and send it to their referee.

Applicants can send reference requests via email directly from their account, or print the request and present it to their referee in person.

Follow the instructions on the letter of reference request sent to you by the applicant
Citizenship documents Applicant Create a document placeholder under Attach Documents in their CaRMS Online account and upload the notarized/certified document themselves. None
Other document types

CASPEr

Applicant

Altus Assessments Only

Create a document placeholder under Attach Documents in their CaRMS Online account and upload the document themselves.

Select CaRMS for results distribution once the exam is taken.

None

CASPer exam results and lists must be uploaded on the CaRMS transfer site.

* If you are an undergraduate office and do not have a CaRMS Online Undergraduate Portal account, contact communication@carms.ca for instructions on how to obtain an account.

** Note: if applicants wrote the MCCEE prior to 2006, contact the MCC directly to arrange for a certified copy to be sent to CaRMS. Results prior to 2006 cannot be sent via physiciansapply.ca.

physiciansapply.ca transfer

MCC examination data and documents, including the NAC, are only accepted as transfers from physiciansapply.ca. You may also transfer your medical school transcript and diploma if they are stored in physiciansapply.ca.

In order to share and transfer your documents and information with CaRMS, you must first log in to your CaRMS Online account. From CaRMS Online, go to the physiciansapply.ca transfers section under My Information and follow the instructions on that page to connect to your physiciansapply.ca account.

When connected, you will be presented with a custom sharing page with a list of documents and information that are available for sharing with CaRMS. Any documents that are not listed on this custom sharing page are not available for transfer to CaRMS. Although you may have more documents available in your external physiciansapply.ca account, we are unable to accept them.

Documents will be transferred within one business day. Originals are not accepted and will be returned at your expense.

Examination data must be transferred annually to ensure you have the most up-to-date data in your application. However, if your documents are already in the CaRMS system, you do not need to request your documents again through physiciansapply.ca, unless you would like an updated version transferred.

Start typing and press Enter to search

Help Center

CaRMS' self-serve Help Center is open 24/7

Help Center