Updated September 3, 2019

Memorial University of Newfoundland

2020 cycle Information

Newfoundland Provincial Criteria & General Admission Requirements To Postgraduate Medical Education

All applicants for a position in a postgraduate medical education training program at Memorial University must meet PGME’s requirements prior to commencing training. Individual residency training programs may have additional specific criteria that will be used to judge applicants’ candidacy and suitability for their program. Canadian citizens and permanent residents are invited to apply through the CaRMS match, in the iteration that is applicable to their status. All candidates offered a residency position must provide proof of a medical diploma (those in the last year of medical school must submit their most recent marks/transcripts in the interim).

The most fundamental of all requirements to commence residency training in the province of Newfoundland and Labrador is the ability of the candidate to obtain licensure under the terms of an educational registration with the College of Physicians and Surgeons of Newfoundland and Labrador (CPSNL). It is important to understand that while the CPSNL’s requirements and regulations may change, without notice, during the CaRMS administration cycle, PGME will not amend any requirements during the match cycle.

PGME and the CPSNL take no responsibility for updating applicants on any amendments. Applicants who do not appear to meet the preliminary educational registration requirements at the time of review will have their application disqualified, by PGME. You are therefore required to consent to PGME to communicate regarding your application to CaRMS as well as access to your full application documentation for licensure by the CPSNL. Documents that are not in English must be accompanied by a notarized/certified translation.

To maintain the spirit of fairness and equity, PGME has zero tolerance for submission of altered, falsified or fraudulent information or documentation, intentionally or otherwise, and such applications will be considered void and, if discovered after the CaRMS match, may result in immediate dismissal or withdrawal of the residency offer. PGME will not make any exceptions to the admission requirements. To provide transparent access to this opportunity, the requirements set herein will not be changed mid-cycle.

Scenarios and Definitions

Canadian/United States medical graduate (CMG/USMG)

This is an individual who received their medical degree from a medical school accredited by the Committee on Accreditation of Canadian Medical Schools (CACMS) or the Liaison Committee on Medical Education (LCME).

Please note the change effective 2020-2021 regarding language proficiency requirements affecting this group of graduates (refer to English Language Proficiency)

International medical graduate (IMG) [including US Doctor of Osteopathy (DO) graduates]

This is an individual who received their medical degree from a medical school that is not accredited by the CACMS or LCME.

Graduates from US osteopathic medical schools are invited to apply under the same criteria applicable to IMGs.

IMGs must have graduated from a school or Faculty of Medicine, recognized by the World Directory of Medical Schools. Medical degree programs must be a minimum of 48 months duration.

Of note, the CPSNL does have minimum requirements of IMGs for core clerkship (clinical) rotations during medical school training. IMGs must have satisfactorily completed a minimum 8-week rotation in each of the core rotations of medicine and surgery, a minimum 6-week rotation in pediatrics and a minimum 4-week rotation in obstetrics/gynecology and psychiatry (or equivalency as attested to by letter from the Dean of Medicine) during their clerkship. The rotations must be completed in accredited teaching hospitals within the final two years of medical school. All IMGs are required to complete the Core Clinical Clerkship form, have it stamped/verified by their medical school, and submit the form with their CaRMS application. Applications received without the stamped/verified form attached will NOT be reviewed.

IMGs are required to present satisfactory completion of the following:

  • National Assessment Collaboration Exam (NAC) – This exam must be completed, and results submitted, by the application deadline. Note: Successful completion of the MCCQE Part II* will override the NAC exam and exempt you from this requirement.
  • Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  • * Medical Council of Canada Qualifying Exam Part II (MCCQE Part II) – If completed, the Statement of Results and Supplemental Feedback report is required by the application deadline for the upcoming 2020 CaRMS match.

English Language Proficiency

If you graduated from a medical school in Canada or the United States, where English is the language of instruction, you are exempt from providing proof of language proficiency.

If you graduated from a medical school in Canada or the United States, where the language of instruction is not in English (e.g. French), PGME requires proof of proficiency in the English language. It is important to note that this requirement extends to all such applicants, regardless of whether other secondary/post-secondary education took place in English and regardless of citizenship.

Canadians who complete undergraduate medical education outside of Canada and the United States are considered IMGs; therefore, if you complete undergraduate medical education (in part or in full) in a country not recognized as having English as the first language, you must provide proof of proficiency in the English language. Note that elective rotations/experiences – regardless of length or location (including Canada) – will not satisfy the language proficiency requirements.

Requirements for educational registration with the CPSNL differ slightly in that PGME will only exempt IMGs from language proficiency testing if BOTH their basic medical education and patient care experience was in one of the countries that is recognized as having English as a first language:

Anguilla Grenada Singapore
Antigua and Barbuda Ireland South Africa
Australia Jamaica Trinidad and Tobago
Bahamas New Zealand United Kingdom
Barbados St. Kitts and Nevis United States of America
Bermuda St. Lucia Virgin Islands (United Kingdom)
Canada St. Vincent and the Grenadines Virgin Islands (United States)

All other applicants, including those who have completed any other non-medical schooling in English, must have taken the academic version of the International English Language Testing System (IELTS), within 24 months prior to submission of the CaRMS application, and have achieved a minimum score of 7.0 in each of the components in the same sitting of the exam. All results must be available by the CaRMS document review deadline.

An important change to note for 2020-21: Graduates of Saba University School of Medicine are no longer exempt from providing proof of English language proficiency.

First Iteration

Applicants who do not have prior postgraduate residency training in Canada or the United States are eligible for the first iteration of the CaRMS match process. Please note, applicants on student visas are not eligible for admission to residency training programs at Memorial University.

Second Iteration

All positions that remain unfilled after the first iteration of the CaRMS match will be competitive and open to all eligible candidates (i.e. CMG, USMG, IMG, DO) in the second iteration.

Active Practice

Applicants who have had significant breaks or been away from medical school, postgraduate training, or active, clinical practice for two years or greater, at any point in time after commencing medical school, will not be considered for postgraduate training at Memorial University. Observing, volunteering, clinical assisting, job shadowing, academic studies (nursing studies, doctorates, masters, degrees, diplomas, certificates, etc.) as well as training/educational experiences completed by individuals under an IMG assessment program or a clinical trainee program are NOT recognized as active clinical practice or training.

If you had a significant gap (see below) in training or clinical practice, performing a locum(s), and/or returning to training without completing the entirety of the program will not remedy this gap. All gaps or breaks in practice or training of two continuous months or more must be explained on the Declaration of Interruptions form.

Significant Gaps

A significant gap in training or clinical practice may exist and must be declared if equal to or greater than two continuous months. PGME will appraise the nature and significance of the gaps by:

  • assessing any period or cumulative periods out of practice
  • evaluating any period between completion of medical training and commencement or resumption of practice
  • reviewing any period or cumulative periods with a limited or restricted scope of practice, as determined by the actual practice experience of the individual
  • review of any period or cumulative periods in a non-clinical scope of practice

PGME reserves the right to make a final judgement on the substance of the gaps in training/practice and whether the gaps fall short of satisfying the two-year requirement for active practice listed therein.

Examinations

All licensing exams are administered by the Medical Council of Canada; any clarification or questions should be directed to the MCC. Please visit http://mcc.ca/ for more information. The following is a list of exams that, if completed, must be submitted by applicants. Results, for any exams completed, must be included by the application deadline.

  • Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  • Medical Council of Canada Qualifying Exam Part II (MCCQE Part II)
  • National Assessment Collaboration Exam (NAC)

CPSNL Requirements

The CPSNL application for educational registration entails several requirements and can be found at cpsnl.ca. Any delays in providing all required documentation, by the appropriate deadline, may result in delays in obtaining educational registration and commencing postgraduate training.

IMPORTANT: Individuals are urged to take care of this matter IMMEDIATELY following notification of a successful match.

Determining Eligibility

Once applications are received by the program, the individual training program determines candidacy of the application for short-listing the individual applications for residency training, based on preset criteria. These criteria include a combination of individual training program requirements, Memorial University PGME admission requirements set herein as well as the CPSNL educational registration requirements.

All rank order lists are forwarded from the disciplines to PGME to further assess eligibility. Applicants who do not appear to meet the admission requirements set herein at the time of review, will have their application disqualified by PGME. PGME may forward any application, including those of IMGs, to the CPSNL for an opinion on their preliminary eligibility for licensure. All screening and assessment of applicant files will take place during designated periods in the selection cycle, through consultation between the respective discipline, PGME and the CPSNL. Rank order lists are approved by PGME, not the CPSNL. Individual entities (e.g. applicants, disciplines, friends/relatives, etc.) are advised not to contact the CPSNL directly for an opinion or assessment regarding an applicant’s eligibility for the educational register.

Individuals who are considering the liquidation of major personal assets as part of a move to Newfoundland, affiliated with a residency position, are advised that final acceptance to our program is contingent on clearance from both PGME and the CPSNL. Candidates with an offer for residency training (i.e. matched to a residency training position at Memorial University) are reminded not to commence residency training until they receive confirmation of their educational registration from the CPSNL.

To emphasize, discrepancies between the CaRMS application and the application for inclusion on the educational register by the CPSNL will be addressed with a zero-tolerance attitude for submission of altered, falsified, or fraudulent information or documentation intentionally or otherwise, and your application will be considered void and if discovered after the CaRMS match, may result in immediate dismissal or withdrawal of the residency offer.

Final decisions regarding admission to postgraduate residency training at Memorial University are the purview of the Associate Dean, PGME.

Orientation (discipline-specific and PGME-wide) will take place prior to July 1. Attendance is required and absences are permitted in exceptional circumstances, with prior approval of PGME.

Putting It All Together

Applying to residency training can be an intense and exhausting process, with multiple layers of inquiry: program-specific, the CPSNL registration eligibility, and PGME admission requirements. The information above is intended to provide an outline of the salient requirements for admission to residency training at Memorial University. A critical component of these requirements – but not an alternative substitute – is the eligibility for educational registration of the candidate by the CPSNL. Although PGME works closely with the CPSNL, several requirements do differ and in some instances, in subtle ways. It is the candidate’s responsibility to pay special attention to the differences therein.

Candidates are urged to contact their respective program as early as possible, to seek clarification regarding entry requirements, as the CaRMS Match period is time and resource intensive and responsiveness of PGME will be impacted. PGME assumes no responsibility for such delays. PGME will not discuss applicant files with anyone other than the applicant, the program director, CaRMS and/or the CPSNL.

Once matched to Memorial University for postgraduate education, we encourage you to commence application for educational registration with the CPSNL. Please ensure that you follow the CPSNL’s most current guidelines and requirements for this part of the process, as these are subject to change without prior notice, at any time throughout the match cycle.

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