CaRMS offers English-to-French and French-to-English translation services for select document types to applicants preparing a bilingual application.

Eligible documents include medical school transcriptsmedical school performance records (MSPRs) and reference materials. We do not offer translation of other document types, nor do we offer translation of documents in languages other than English and French.

Process

Once eligible documents are within an applicant’s CaRMS Online account, they will be able to request translation. CaRMS will then forward documents to Ubiqus Ottawa Inc. (formerly Société Gamma), the certified translation agency we have contracted for this purpose. Once submitted, translation requests cannot be cancelled.

All translation requests submitted before the Translation Request Deadline in the match timeline are guaranteed to be completed and uploaded into applicant accounts before reference materials are made available to programs for review. We will continue to process translation requests submitted after the deadline, but we can’t guarantee that they will be complete before file review or reference letter unmasking.

Once completed, translated documents will be uploaded to applicants’ CaRMS Online accounts and will be listed on their translation request and document tracking pages. No interim tracking information is available. Original copies of reference materials will be attached to any translated copies for reference purposes during file review.

Fees

Translation requests are subject to a flat fee per document type, based on average document length. Payment will be requested after translation of the document is complete. Please visit our fees page for a complete breakdown of translation fees.

If applicants have any questions concerning the translation service, they should email translationservice@carms.ca.

For step-by-step instructions on how to request a translation in CaRMS Online account, visit our Help Centre.

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