Updated May 10, 2018

2019 R-1 match

If you are a new UG admin and would like to register for a CaRMS Online account, find out how in our Help Centre.

You will notice that there are milestones and deadlines listed in this timetable. Milestones are simply recommended dates designed to help you keep your application on track during each phase of the application process. These milestones are not deadlines.

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September 2018

5 September at 12:00 (noon) ET

CaRMS Online opens

All registered applicants, as well as final year Canadian medical graduates (CMGs), are sent an email with information on how to log into CaRMS Online and start their application.

Applicants who participated in the 2013, 2014, 2015, 2016, 2017 or 2018 matches can log into their CaRMS Online account using their existing username and password to participate in the match. If you have forgotten your username or password, click on the Forgot your username or password option on the CaRMS Online login page.

Program descriptions available on CaRMS.ca

Approved program descriptions for all programs that are participating in the R-1 Main Residency Match are now available on CaRMS.ca for applicants to review.

October 2018

11 October at 12:00 (noon) ET

Program selection opens

Applicants may start selecting the programs to which they wish to apply on CaRMS Online and assign requested documents.

31 October

Milestone: transcripts and MSPRs sent by your faculty (CMG applicants only)

If your university is sending a hardcopy of your Medical School Performance Record (MSPR) and transcript to the CaRMS Document Centre, they should arrive by today to guarantee they will be processed into your account before November 20 when programs start reviewing applications.

It is your responsibility to follow university procedures to ensure your medical school transcript and MSPR are sent directly to CaRMS. You can verify whether documents have been received through your Document Tracking section in CaRMS Online.

Note: we will continue to process hardcopy documents that arrive after this date, but, due to the high volume of documents received, we cannot guarantee they will be available in your account before file review begins.

November 2018

2 November at 17:00 ET

DEADLINE: submission of translation requests

If an applicant would like for their transcript, MSPR or any letters of reference to be translated using our translation service, applicants must make the request through CaRMS Online by today to allow sufficient time for translation before file review begins on November 20. Documents must be available in their CaRMS Online application in order for us to be able to process the translation.

Note: we will continue to process translations that are requested after this date, but, due to the high volume of requests, we cannot guarantee they will be available in the account before file review begins.

8 November

Milestone: physiciansapply.ca examination and document transfers (IMG applicants only)

All MCC examinations and documents should be shared in the physiciansapply.ca transfers section of the application on CaRMS Online by today to ensure your examination scores and documents are retrieved from the MCC before file review begins November 20.

Note: we will continue to process transfer requests after this date, but cannot guarantee scores and documents will be available from the MCC before file review, due to the time required for processing.

16 November

Milestone: letters of reference sent by mail

If your referees are sending hardcopy reference letters by mail, you should ensure they arrive at CaRMS by today to guarantee they will be processed into your CaRMS Online application before letters of reference are available for programs to review on November 27.

Note: we will continue to process letters that arrive after this date, but, due to the volume of documents received, we cannot guarantee they will be scanned into your application before November 27.

20 November at 12:00 (noon) ET

DEADLINE: application and document assignments

Applications and all required documents (excluding letters of reference) must be assigned to programs by 12:00 (noon) ET today to be considered as being submitted on time.

All applications and document assignments (excluding letters of reference) completed after today will be time-stamped as late.

Note: some programs will not review late applications or a document that arrives late. We encourage applicants to review program descriptions to ensure programs will review their application if it is submitted after file review has begun.

Staged release of letters of reference: the PGME and UGME Associate Deans of the faculties of medicine of Canada, with CaRMS’ input, have decided to open file review a week earlier than usual to allow more time for programs to review applications. In order to not penalize applicants who have scheduled electives ending in November and are potentially requesting a letter of reference from this elective, letters of reference will not be available for programs to review until the following week. Applicants have until November 27, 2018 at 12:00 (noon) ET to assign letters of reference to programs.

20 November at 12:05 ET

File review begins

Programs now have access to all submitted applications and documents (excluding letters of reference). They will review applications and communicate with applicants to schedule interviews.

27 November at 12:00 (noon) ET

DEADLINE: assignement of letters of reference

Letters of reference must be assigned to programs by 12:00 (noon) ET today for them to be considered on time.

Letters of reference are now available for programs to review.

Programs do not have access to any letters of reference before today. Any letters of reference assigned after noon (ET) today will be time-stamped as late.

January 2019

12 January 2019 - 3 February 2019

National interview period

Interviews for current-year Canadian medical school graduates from out-of-town universities are conducted during this three-week period.

Interviews for international medical graduates and applicants interviewing at their own schools are coordinated separately with no specific national time period.

24 January 2019 at 12:00 (noon) ET

Ranking period begins

Applicants and programs may begin creating their rank order lists.

February 2019

13 February 2019 at 15:00 ET

Deadline: rank order lists

Applicants must have their rank order list submitted through CaRMS Online by 15:00 ET. This deadline is firm – no rank order lists can be submitted after this time.

Note: they may modify their submitted list, but must re-submit the list before the deadline.

26 February 2019 at 12:00 (noon) ET

MATCH DAY

Match results for the first iteration of the 2019 R-1 Main Residency Match are available through CaRMS Online.

May 2019

7 May 2019 at 15:00 ET

CaRMS Online access closes

This is the last day to access information in your CaRMS Online account for the 2019 R-1 Main Residency Match. You will no longer have access to the information in your application after this date.

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